Expert Payroll Specialist Reference number: 2306

Job description

The Payroll Specialist is responsible for the correct processing of all payroll mutations. In addition, he/she takes care of informing HRSC, Tax, Finance and HR colleagues regarding payroll related questions. The Payroll Specialist reports to the EMEA Payroll Lead, joining a team of peers based regionally. Our main bases are located in France & Czech Republic (location can be flexible however, within the region).

The BeLux Payroll Specialist will support the structure of the Payroll & Benefit Admin function and the way Payroll services are delivered. Furthermore, they will play an important role in providing significant value to the entire sub-region’s organization by ensuring state-of-the-art Payroll processing, operations excellence, regulatory compliance, while acting as a liaison to multiple internal stakeholders.
For all activities, the Payroll Specialist demonstrates a continuous improvement mind-set to have issues solved at root cause as well as experience and a passion for delivering successful results with an inclusive team ethic.

What you'll do

• Timely processing of the payrolls for Belgium & Luxembourg entities
• Monitors the output of standard personnel and salary changes (with input from HR Support Centre)
• Assesses the personnel and salary changes provided for accuracy and workability in terms of collective bargaining, law and regulations
• Is aware of developments in the field and advises on changes in collective agreements and legislation and regulations (social security, tax and tax legislation) and supports in the implementation of new regulations
• Processing the payroll tax return, the connections, tax returns and payments. Also controls on taxes and social security contributions and the connection with the financial administration
• All Payroll controls for SOX and other audits
• Expats and commuters processing, consultation on international remuneration with EY & Global Mobility
• Citibank payments
• Benefit administration for all Payroll-related benefits within the markets
• Contribute to the development and implementation of payroll policies, procedures and internal controls
• Respond to all internal and external inquiries on payroll related issues, social insurance and taxation
• Ensure an accurate and timely monthly, quarterly and year-end close, including the account reconciliations of payroll related balances
• Prepare periodic metrics reports regarding issues such as department efficiency and volumes; as well as contribute to the development of a Payroll dashboard
• Contribute toward process improvement efforts to standardise Payroll & Benefit Admin processes across sites, leverage best practices, and reduce complexity
• Collaborate closely with all relevant parties, i.e. EMEA HR Service Delivery organization, HRBPs and HR Centers of Excellence, etc
• Payroll system documentation, process optimization and continuous improvement
• Participation in projects and working groups

Profile

• Bachelor’s degree in Finance, Business or Accounting or another relevant Payroll qualification; in lieu of a degree, the equivalent in experience and evident of exceptional ability
• At least 3 years of experience in a complex multinational business environment, with focus on Payroll & Benefits for multiple entities. Experience in HR a plus
• Experience in Service Delivery (HR or Finance) a plus, including SLA management, customer management and issue escalation
• Experience in international remuneration
• Knowledge of all aspects in Payroll – including equity based compensation, Expats, Commuters and Employee Share Purchase plans
• Familiar with the latest developments in Payroll, Law, Social Security, Tax, etc.
• Experience with payroll processing with outsourced provider models (ADP Streamline, Celergo, SDWorx, etc.)
• Demonstrated technical expertise on the automated systems and processes in designated areas of responsibility
• Demonstrated ability to effectively collaborate with business and support teams within country and region

Required skills

• Excellent planning and organizational skills, to balance and prioritize work
• Proven ability to maintain confidentiality, strong personal integrity
• Well-developed analytical and problem-solving skills
• Excellent written and verbal communication skills, ability to communicate relevant information to all levels of the organization
• Demonstrated ability to work in (international) teams and collaborate / partner effectively at all levels across the organization
• Fluent in English (written and spoken), French & other European languages a plus