freelance
PMO Officer Reference number: 856
Last update: 17-04-2019, 16:15
Region: Brussels
Sector: Energy
Asap - 6 months
Job description
The PMO Officer provides, as central point, information and guidance on standard Project Management practice and actively pursues the application of these standards within the project. He/she gathers, consolidates and prepares project information in order to support project management decisions and enabling effective and optimized project implementation.
What you’ll do
  • Financial administration : Monthly gathering of Actuals from different sources and merge into single view, Create ETC together, Maintain change log of financial risks and changes
  • Management of Meetings : Take minutes of meetings, Maintain Action Log and follow up of actions , Agenda Mgmt : determine and create concept agenda’s based upon open actions, risk & issues
  • Schedule Management
  • Risk Management : maintain Risk Log and follow up of mitigations and measures
  • Scope Management maintain Scope change Log and follow up of mitigations and measures
  • Issue Management : maintain Issue log based upon decisions taken in multiple meetings
  • Decision Management : maintain decision log based upon decisions taken in multiple meetings
  • Stakeholder Mgmt : Maintain communication matrix of the stakeholders, Ensure communication is timely and correct for each stakeholder, Align with IT Communication, Facilitate communication events such as newsletters, broadcasts, Open House
  • Time Management
  • SharePoint Management : Provide access to Teams sites and SharePoint sites (4), Maintain quality of all sites , Publish all reporting onto Teams sites , Publish all logs (risks, issues, scope, actions & decisions) onto Teams sites
  • Project Gates : Prepare Gating documentation, together with PM’s (3 Gates for each project (11))
  • Reporting : Create & publish weekly program dashboard, Create & publish weekly executive dashboard, Create & publish weekly Program Team Meeting Report, Create & publish Monthly Steering Committee Report (2 different versions), Create & publish Monthly IT Subcommittee Report
  • Deliverables / Product Breakdown Structure : Maintain weekly progress of PBS in XLS through # completed Products
  • Project Management : Maintain weekly progress and create & publish weekly project plan progress dashboard (part of reporting above)
Required Skills
  • University degree in exact sciences or has gained equivalent knowledge by relevant work experience
  • Analysis background, on quantitative data
  • Able to translate findings into comprehensive and clear messages at management level
  • Understanding of/ Affinity with Finance type of figures
  • General knowledge of IT
  • Good organized, able to multi-task
  • Proven experience in project/ PMO environment
  • PMBOK & Prince 2
  • Proficient in English, French and Dutch : verbal & written
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