We are looking for a versatile and well-organised Administrative Assistant to support the central administration team. The responsibilities will be shared across a small team and may vary depending on workload and availability, making this a dynamic role with a broad range of administrative and organisational tasks.

You will provide day-to-day administrative support, assist management and colleagues, and ensure that various internal processes run smoothly and efficiently.

Key Responsibilities

  • Create and follow up purchase orders in SAP.
  • Create and maintain new supplier records in SAP/PEGA.
  • Process and resolve quality control issues and SAP CCM alerts.
  • Order and follow up materials for different business units through SAP.
  • Manage and monitor office and IT equipment orders.
  • Organise business travel and coordinate travel arrangements.
  • Manage management calendars, appointments and correspondence.
  • Provide general administrative and organisational support to the wider team.
  • Maintain and update SharePoint, including uploading and organising documents.
  • Prepare and distribute internal communications and newsletters.
  • Manage information displayed on office screens.
  • Monitor and follow up Interparking-related matters.
  • Assist with the organisation of internal events and activities.
  • Support other team members with ad-hoc administrative tasks as required.

The above list is not exhaustive and the responsibilities may evolve according to business needs.

Your Profile

  • You are meticulous, structured and well organised.
  • You are discreet and understand the importance of confidentiality.
  • You take ownership of your responsibilities and follow tasks through to completion.
  • You have a solution-oriented and proactive mindset.
  • You are eager to learn and comfortable taking on new responsibilities.
  • You are a team player who enjoys supporting colleagues.
  • You communicate professionally and confidently with different stakeholders.

Experience & Skills

  • First professional experience in an administrative or assistant role.
  • Good knowledge of standard MS Office tools.
  • Previous experience with SAP, particularly for creating and following up purchase orders, is a strong asset.
  • Experience with calendar and agenda management.
  • Experience with SharePoint or similar document-management tools is an advantage.
  • Fluent in Dutch, French and English.

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